Installation Instructions

Instructions for installing a new One Port Jack

Complete an eVA request (purchases less than $2,000)

  1. Go to http://www.eva.state.va.us/ using Internet Explorer
  2. Enter your username and password
  3. Press the “Login” button
  4. Press the “Yes“ button
  5. Select “Shop Now” (the status bar on the left column shows you where you are in the order process)
  6. Press the “Create” button
  7. Select “Requisition”
  8. Enter a name for your purchase in the “Title” field
  9. Press the “Next” button
  10. Select the box, “Create Non-Catalog Item”
  11. Enter the description of work: Install one Cat 5E cable & one 1-port RJ45 jack run in (building and room) OR install one Cat 6 cable & one 1-port RJ45 jack run in (building and room). CAT 6 cable is used in Academic V, Academic VI, Arlington 2, PE Building, Research 1, Research 2, and the West Building. All other buildings use CAT 5E cable. Refer to Magic work order/ticket number provided by ITS Support Center.
  12. Commodity Code – use the pull down menu and select “Other”. This will take you to a search box. Enter “telecom” and select “Electrical cable, Telecommunications cable”.
  13. Supplier – type in the contractor's name
  14. Quantity – fill in this box
  15. Unit of measure – type in each
  16. Price – type in the cost listed on the quote given to you by the contractor/vendor.  
  17. Select “Update Total” to populate the final amount.
  18. Select “OK” which will take you to the Shopping Cart.
  19. Press the “edit” button to add the accounting information.
  20. Enter the following:
    Account Code: Mason Account # 73680
    Fund Code: Mason fund code
    Org Code: Mason org code
  21. Press the “OK” button
  22. Press the “Next” button
  23. Enter the date you need the item by
  24. Press the “Next” button.
  25. Enter any comments.
  26. Press the “Next” button.
  27. Your requisition approval flow will appear
  28. Press the “Next” button
  29. You will now see a summary of the transaction -- please check it for accuracy
  30. If necessary, select “Edit” to enter corrections
  31. Press the “Submit” button to send the purchase requisition on for approval
  32. Select “Print” for a copy of your requisition.

Disposition of Copies

The contractor/vendor accepts electronic eVA orders.

  1. Mail a copy to Accounts Payable (MSN 3C5)
  2. Keep a copy for your files
  3. When work is satisfactorily completed by the vendor, sign a copy and mail the signed copy to Accounts Payable (MSN 3C5)

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Instructions for installing a new Two Port Jack

Complete an eVA request (purchases less than $2,000)

  1. Go to http://www.eva.state.va.us/ using Internet Explorer
  2. Enter your username and password
  3. Press the “Login” button
  4. Press the “Yes“ button
  5. Select “Shop Now” (the status bar on the left column shows you where you are in the order process)
  6. Press the “Create” button
  7. Select “Requisition”
  8. Enter a name for your purchase in the “Title” field
  9. Press the “Next” button
  10. Select the box, “Create Non-Catalog Item”
  11. Enter the description of work: Install one 2-port CAT 5E or CAT 6 cable and one RJ45 jack run in (building and room).  CAT 6 cable is used in Academic V, Academic VI, Arlington 2, PE Building, Research 1, Research 2, and the West Building. All other buildings use CAT 5E cable. Refer to the Magic work order/ticket number that ITS Support Center provides.
  12. Commodity Code – use the pull down menu and select “Other”. This will take you to a search box. Enter “telecom” and select “Electrical cable, Telecommunications cable”.
  13. Supplier – type in the contractor's name
  14. Quantity – fill in this box
  15. Unit of measure – type in each
  16. Price – type in the cost listed on the quote given to you by the contractor/vendor.
  17. Select “Update Total” to populate the final amount.
  18. Select “OK” which will take you to the Shopping Cart.
  19. Press the “edit” button to add the accounting information.
  20. Enter the following:
    Account Code: Mason Account # 73680
    Fund Code: Mason fund code
    Org Code: Mason org code
  21. Press the “OK” button
  22. Press the “Next” button
  23. Enter the date you need the item by
  24. Press the “Next” button.
  25. Enter any comments.
  26. Press the “Next” button.
  27. Your requisition approval flow will appear
  28. Press the “Next” button
  29. You will now see a summary of the transaction -- please check it for accuracy
  30. If necessary, select “Edit” to enter corrections
  31. Press the “Submit” button to send the purchase requisition on for approval
  32. Select “Print” for a copy of your requisition.

Disposition of Copies

The contractor/vendor accepts electronic eVA orders.

  1. Mail a copy to Accounts Payable (MSN 3C5)
  2. Keep a copy for your files
  3. When work is satisfactorily completed by the vendor, sign a copy and mail the signed copy to Accounts Payable (MSN 3C5)

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Instructions for installing a new Three Port Jack

Complete an eVA request (purchases less than $2,000)

  1. Go to http://www.eva.state.va.us/ using Internet Explorer
  2. Enter your username and password
  3. Press the “Login” button
  4. Press the “Yes” button
  5. Select “Shop Now” (the status bar on the left column shows you where you are in the order process)
  6. Press the “Create” button
  7. Select “Requisition”
  8. Enter a name for your purchase in the “Title” field
  9. Press the “Next“ button
  10. Select the box, “Create Non-Catalog Item”
  11. Enter the description of work: Install one 3-port CAT 5E cable and RJ45 jack run in (building and room) OR install one 3-port CAT 6 cable and RJ45 jack run in (building and room).CAT 6 cable is used in Academic V, Academic VI, Arlington 2, PE Building, Research 1, Research 2, and the West Building. All other buildings use CAT 5E cable. Refer to Magic work order/ticket number provided by ITS Support Center.
  12. Commodity Code – use the pull down menu and select “Other”. This will take you to a search box. Enter “telecom” and select “Electrical cable, Telecommunications cable”.
  13. Supplier – type in the contractor's name.
  14. Quantity – fill in this box
  15. Unit of measure – type in each
  16. Price – type in the cost listed on the quote given to you by the contractor/vendor.
  17. Select “Update Total” to populate the final amount.
  18. Select “OK” which will take you to the Shopping Cart.
  19. Press the “edit” button to add the accounting information.
  20. Enter the following:
    Account Code: Mason Account # 73680
    Fund Code: Mason fund code
    Org Code: Mason Org code
  21. Press the “OK” button
  22. Press the “Next” button
  23. Enter the date you need the item by
  24. Press the “Next” button.
  25. Enter any comments.
  26. Press the “Next” button.
  27. Your requisition approval flow will appear
  28. Press the “Next” button
  29. You will now see a summary of the transaction -- please check it for accuracy
  30. If necessary, select “Edit” to enter corrections
  31. Press the “Submit” button to send the purchase requisition on for approval
  32. Select “Print” for a copy of your requisition.

Disposition of Copies

The contractor/vendor accepts electronic eVA orders.

  1. Mail a copy to Accounts Payable (MSN 3C5)
  2. Keep a copy for your files
  3. When work is satisfactorily completed by the vendor, sign a copy and mail the signed copy to Accounts Payable (MSN 3C5)

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Instructions for Moving an Existing Jack

Complete an eVA request (purchases less than $2,000)

  1. Go to http://www.eva.state.va.us/ using Internet Explorer
  2. Enter your username and password
  3. Press the “Login” button
  4. Press the “Yes” button
  5. Select, “Shop Now” (the status bar on the left column shows you where you are in the order process)
  6. Press the “Create” button
  7. Select “Requisition”
  8. Enter a name for your purchase in the “Title” field
  9. Press the “Next” button
  10. Select the box, “Create Non-Catalog Item”
  11. Enter the description of work: Move one existing jack (identify jack number) in direction of wire closet in (building and room). Refer to Magic work order/ticket number provided by ITS Support Center.
  12. Commodity Code – use the pull down menu and select “Other”.
  13. This will take you to a search box. Enter “telecom” and select “Electrical cable, Telecommunications cable”.
  14. Supplier – type in the contractor's name.
  15. Quantity – fill in this box
  16. Unit of measure – type in “each”
  17. Price – type in the cost listed on the quote given to you by the contractor/vendor.
  18. Select “Update Total” to populate the final amount.
  19. Select “OK” which will take you to the Shopping Cart.
  20. Press the “edit “button to add the accounting information.
  21. Enter the following:
    Account Code: Mason Account # is 73680
    Fund Code : Mason fund code
    Org Code: Mason org code
  22. Press the “OK” button
  23. Press the “Next” button
  24. Enter the date you need the item by
  25. Press the “Next” button.
  26. Enter any comments.
  27. Press the “Next” button.
  28. Your requisition approval flow will appear
  29. Press the “Next” button
  30. You will now see a summary of the transaction -- please check for accuracy
  31. If necessary, select “Edit” to enter corrections
  32. Press the “Submit” button to send the purchase requisition on for approval
  33. Select “Print” for a copy of your requisition.

Disposition of Copies

The contractor/vendor accepts electronic eVA orders.

  1. Mail a copy to Accounts Payable (MSN 3C5)
  2. Keep a copy for your files
  3. When work is satisfactorily completed by the vendor, sign a copy and mail the signed copy to Accounts Payable (MSN 3C5)

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Instructions for installing a Coax Cable (Cable TV)

Complete an eVA request (purchases less than $2,000)

  1. Go to http://www.eva.state.va.us/ using Internet Explorer
  2. Enter your username and password
  3. Press the “Login” button
  4. Press the “Yes” button
  5. Select “Shop Now” (the status bar on the left column shows you where you are in the order process)
  6. Press the “Create”button
  7. Select “Requisition”
  8. Enter a name for your purchase in the “Title” field
  9. Press the “Next” button
  10. Select the box “Create Non-Catalog Item”
  11. Enter the description of work: Install one RG6 Coax cable and terminate per specifications (building and room). Refer to Magic work order/ticket number provided by ITS Support Center.
  12. Commodity Code – use the pull down menu and select “Other”. This will take you to a search box. Enter “telecom” and select “Electrical cable, Telecommunications cable”.
  13. Supplier – type in the contractor's name.
  14. Quantity – fill in this box
  15. Unit of measure – type in each
  16. Price – type in the cost listed on the quote given to you by the contractor/vendor.
  17. Select “Update Total” to populate the final amount.
  18. Select “OK” which will take you to the Shopping Cart.
  19. Press the “edit” button to add the accounting information.
  20. Enter the following:
    Account Code: Mason Account # 73680
    Fund Code: Mason fund code
    Org Code: Mason org code
  21. Press the “OK” button
  22. Press the “Next” button
  23. Enter the date you need the item by
  24. Press the “Next” button.
  25. Enter any comments.
  26. Press the “Next” button.
  27. Your requisition approval flow will appear
  28. Press the “Next” button
  29. You will now see a summary of the transaction -- please check for accuracy
  30. If necessary, select “Edit” to enter corrections
  31. Press the “Submit” button to send the purchase requisition on for approval
  32. elect “Print” for a copy of your requisition.

Disposition of Copies

The contractor/vendor accepts electronic eVA orders.

  1. Mail a copy to Accounts Payable (MSN 3C5)
  2. Keep a copy for your files
  3. When work is satisfactorily completed by the vendor, sign a copy and mail the signed copy to Accounts Payable (MSN 3C5)

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Instructions for installing a Two Strand Fiber

Complete an eVA request (purchases less than $2,000)

  1. Go to http://www.eva.state.va.us/ using Internet Explorer
  2. Enter your username and password
  3. Press the “Login” button
  4. Press the “Yes” button
  5. Select “Shop Now” (the status bar on the left column shows you where you are in the order process)
  6. Press the “Create” button
  7. Select “Requisition”
  8. Enter a name for your purchase in the “Title” field
  9. Press the “Next“ button
  10. Select the box, “Create Non-Catalog Item”
  11. Enter the description of work: Install one 2 strand fiber in (building and room). Refer to Magic work order/ticket number provided by ITS Support Center.
  12. Commodity Code – use the pull down menu and select “Other”. This will take you to a search box. Enter “telecom” and select “Electrical cable, Telecommunications cable”.
  13. Supplier – type in the contractor's name.
  14. Quantity – fill in this box
  15. Unit of measure – type in each
  16. Price – type in the cost listed on the quote given to you by the contractor/vendor.
  17. Select “Update Total” to populate the final amount.
  18. Select “OK” which will take you to the Shopping Cart.
  19. Press the “edit” button to add the accounting information.
  20. Enter the following:
    Account Code: Mason Account # 73680
    Fund Code: Mason fund code
    Org Code: Mason Org code
  21. Press the “OK” button
  22. Press the “Next” button
  23. Enter the date you need the item by
  24. Press the “Next” button.
  25. Enter any comments.
  26. Press the “Next” button.
  27. Your requisition approval flow will appear
  28. Press the “Next” button
  29. You will now see a summary of the transaction
  30. Check for accuracy
  31. If necessary, select “Edit” to enter corrections
  32. Press the “Submit” button to send the purchase requisition on for approval
  33. Select “Print” for a copy of your requisition.

Disposition of Copies

The contractor/vendor accepts electronic eVA orders.

  1. Mail a copy to Accounts Payable (MSN 3C5)
  2. Keep a copy for your files
  3. When work is satisfactorily completed by the vendor, sign a copy and mail the signed copy to Accounts Payable (MSN 3C5)

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Instructions for Installing One Access Point

Complete an eVA request (purchases less than $2,000)

  1. Go to http://www.eva.state.va.us/ using Internet Explorer
  2. Enter your username and password
  3. Press the “Login” button
  4. Press the “Yes” button
  5. Select “Shop Now” (the status bar on the left column shows you where you are in the order process)
  6. Press the “Create” button
  7. Select “Requisition”
  8. Enter a name for your purchase in the “Title” field
  9. Press the “Next“ button
  10. Select the box, “Create Non-Catalog Item”
  11. Enter the description of work: Install one access point . Refer to Magic work order/ticket number provided by ITS Support Center.
  12. Commodity Code – use the pull down menu and select “Other”. This will take you to a search box. Enter “telecom” and select “Electrical cable, Telecommunications cable”.
  13. Supplier – type in the contractor's name.
  14. Quantity – fill in this box
  15. Unit of measure – type in each
  16. Price – type in the cost listed on the quote given to you by the contractor/vendor.
  17. Select “Update Total” to populate the final amount.
  18. Select “OK” which will take you to the Shopping Cart.
  19. Press the “edit” button to add the accounting information.
  20. Enter the following:
    Account Code: Mason Account # 73680
    Fund Code: Mason fund code
    Org Code: Mason Org code
  21. Press the “OK” button
  22. Press the “Next” button
  23. Enter the date you need the item by
  24. Press the “Next” button.
  25. Enter any comments.
  26. Press the “Next” button.
  27. Your requisition approval flow will appear
  28. Press the “Next” button
  29. You will now see a summary of the transaction -- please check for accuracy
  30. If necessary, select “Edit” to enter corrections
  31. Press the “Submit” button to send the purchase requisition on for approval
  32. Select “Print” for a copy of your requisition.

Disposition of Copies

The contractor/vendor accepts electronic eVA orders.

  1. Mail a copy to Accounts Payable (MSN 3C5)
  2. Keep a copy for your files
  3. When work is satisfactorily completed by the vendor, sign a copy and mail the signed copy to Accounts Payable (MSN 3C5)

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